Your mission
As an Office Management Assistant (approx. 10 hours/week), you make sure our Berlin office runs smoothly. Your impact is highly tangible: a clean, organized, well-stocked office, reliable internal events, and a great day-to-day experience for everyone at Vanilla Steel. If you enjoy keeping things running, spotting what’s missing, and turning small details into a big difference - this role is for you.
Typical responsibilities include:
Keeping the common areas clean and organized
Restocking snack bar, drinks, and office supplies
Administering the office budget and tracking basic expenses
Filing team expenses and tracking invoices
Handling printing, scanning, and incoming post
Supporting onboarding setups (desk, basic equipment)
Helping organize company breakfasts, small events, and internal activities
Seasonal tasks such as packing and mailing gifts
Why us?
Real responsibility from day one - you own core parts of our office operations
Visible impact - everyone feels the difference when you do your job well
Startup environment - fast-moving, practical, and hands-on
Close collaboration with HR, operations, and founders
Flexible student job with predictable recurring tasks
Vanilla Steel is building digital infrastructure for the steel industry. We move fast, solve real problems, and value people who take ownership. This role is not for everyone - it’s operational, hands-on, and detail-driven - but if you like making things work, you’ll thrive here.
About us
We are a Berlin-based startup that has successfully established a leading digital-first trading company for industrial metals across Europe.
The multi-billion-euro metal trading industry is operated on Excel, PDF and Email. Our mission is to integrate smart technology and data to drive every decision, transaction, and workflow in the steel industry. Our technologies & services increase liquidity, accelerate transactions, reduce scrapping rates and enhance trading convenience for hundreds of steel and metal distributors across Europe.
